NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services

Description

NHS England (NHSE) are seeking to extend the existing DPS to support the national approach to the digitisation of Lloyd George records in GP practices. Corresponding TED notice reference is 2020/S 027-063375 published on 7 August 2020.
The National Commercial & Procurement Hub (on behalf of NHSE) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Integrated Care Boards (ICB's), and other Contracting Authorities identified on a regional or local basis.
The DPS will be divided into three Categories (Lots):
Lot 1 Scanning services
Lot 2 Integration with foundation clinical system
Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2).
Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2.
The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS.
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
Full details and procurement documents can be found on Atamis after supplier registration by accessing via the reference and link below.
DPS for digitisation of Lloyd George records
Reference C299199
https://atamis-1928.my.site.com/s/Welcome

The overarching technical specification upon which the Dynamic Purchasing System is established will be subject to change throughout the lifetime of the Dynamic Purchasing System in order to achieve alignment with national standards as they evolve. For more information on this, please refer to the accompanying Memorandum of Information.
The scope of the Dynamic Purchasing System may be subject to variation throughout its lifetime in order to incorporate digitisation services which span across other parts of the UK or additional care settings (including secondary and urgent care). This may be by way of the addition of lots or otherwise. For more information on this, please refer to the accompanying Memorandum of Information.
Any such change will be subject to full approval and economic operators will be notified of any such planned changes.
It is envisaged that this Dynamic Purchasing System, once established, will be used by the following public sector bodies (and all successors thereto) in England as described below.
The public sector bodies to whom the use of this Dynamic Purchasing System will be open include:
(1) All National Health Service (NHS) bodies in England, including but not limited to
(i) acute trusts
(ii) health and care trusts
(iii) mental health trusts
(iv) Integrated Care Systems (ICBs)
(v) ambulance trusts
(vi) area teams
(vii) special health authorities
(viii) NHS England.
(2) All local authorities
Interested providers will be able to view this notice via the e-procurement system Atamis, available on the following link:
https://atamis-1928.my.site.com/s/Welcome
In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents.
On registration, please include at least two contacts to allow for access to the system in times of absence.
The services are deemed to be subject to the full regime of current procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015 (as amended). This contract will therefore be awarded in accordance with the provisions applicable in Regulation 5 of the Public Contracts Regulations 2015 and the Dynamic Purchasing System operated in accordance with Regulation 34 thereof.
The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015 (as amended) as far as applicable. Unsuccessful Bidders and applicants will receive scores and reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations.

Lot 1 is for scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details).
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 1 is £75m.

Lot 2 - integration with foundation clinical system requires either:
• the upload of the digital LG records directly to the patient record in the GP practice clinical system; or
• store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system.
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 2 is £17.5m.

Lot 3 is for:
• scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details); and
• integration with foundation clinical system which requires either:
o the upload of the digital LG records directly to the patient record in the GP practice clinical system; or
o store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system.
Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT.
The estimated total value is £90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 3 is £90m.

Additional information

Use the following links to access information about the buyer, tender notice documents and further resources about this tender opportunity.

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