Market Engagement: Mandatory Dental Services (MDS) in Portsmouth and Havant

Description

This notice is placed in order to facilitate early engagement with potential providers, and relates only to a pre-procurement market engagement questionnaire and briefing event.

NHS Hampshire and Isle of Wight (HIOW) Integrated Care Board (ICB) are seeking to commission Mandatory Dental Services (MDS) in Portsmouth and Havant, and will be holding a procurement process to award new contracts for service commencement from Late July 2025.

Prospective bidders are warmly invited to attend a pre-procurement market briefing event held virtually through Microsoft Teams on the following date:

5pm - 7pm Thursday 30th January 2025 by MS Teams

The event has been arranged to take place to avoid any clash with clinical sessions and will be hosted online.

The procurement(s) are anticipated to commence from February 2025, inviting tenders to deliver services for specific lotted areas, with phased contract commencement anticipated in the period from Late July 2025 to Late January 2026.

The procurement is anticipated to be split into a number of Lots, as follows:-

• Lot 5C3-1: Havant - Waterlooville
• Lot 5C3-2: Havant
• Lot 5C3-3: North Portsmouth (21k)
• Lot 5C3-4: North Portsmouth (14k)
• Lot 5C3-5: South Portsmouth (21k)
• Lot 5C3-6: South Portsmouth (14k)
• Lot 5C3-7: Portsmouth


The commissioners anticipate contracting for services under PDS agreements for a period of up to 10 years.

To allow potential providers to reflect on the proposed services, the Commissioner has provided early indicative information as part of this notice, as well as a market engagement questionnaire for potential providers to respond to, prior to the briefing event.

At the briefing, we will share further detail of the commissioner's objectives, the proposed specification for the service, lotting intentions and pricing strategy. We will also provide details of the e-Procurement system (being used to procure these services) and how the procurement and selection process will operate.

To access the information suite and express an interest in attending the market briefing event, interested providers should follow the link to the e-procurement system, Atamis, search for the opportunity by clicking on 'View our Live Opportunities' from the home page, then complete the 'Market Engagement Questionnaire & Market Briefing Event Registration' Microsoft Forms available within the system.

Additional information

Use the following links to access information about the buyer, tender notice documents and further resources about this tender opportunity.

Please note that you will need to be registered on Atamis, and then select the option to 'register an interest' under the project titled 'Market Engagement: Mandatory Dental Services (MDS) in Portsmouth and Havant', project reference C327268 to gain full access to the information suite and the link to the MS Forms questionnaire.

https://health-family.force.com/s/Welcome

In order to attend the Market Briefing Event, please ensure that you submit a completed MS Forms questionnaire by no later than 12 Noon on Monday 20th January 2025. Details on how to access the briefing will be provided to all responses received prior to this closing date.

The briefing event is open to all providers who may want to deliver NHS mandatory dental services in the future. In order to establish fair representation, availability for this event is limited to a maximum of two individuals per organisation.

Providers are reminded that the information documents provided in Atamis are indicative draft versions only and subject to change. Providers should not rely upon these documents when submitting any future bids, instead referring to the tender documentation released with the relevant tender opportunity.

Providers are also reminded that all information regarding Lots is indicative only and subject to change. Providers should not rely upon these Lot descriptions when submitting any future bids, instead referring to the tender documentation released with the relevant tender opportunity.

This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioner.

This notice is an information gathering exercise rather than a call for competition in its own right, and therefore publication or response does not commit the Authority or respondents to a future procurement, nor provide any process exemptions or preferential treatment to any parties expressing an interest. Commissioners are looking to establish what interest there might be in providing such a service from suitably qualified, capable and competent organisations.

The Authority will not be liable for costs incurred by any interested party in participating in this exercise. Interested parties should note that a response to this notice does not guarantee an automatic invitation to any subsequent formal procurement, which the commissioners will consider in due course.

The intention is to award a contract using the competitive process.

This is a Provider Selection Regime (PSR) prior information notice. The contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply.

Follow Up

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What to look for

All public procurement notices are published in a standard format, which should give you some key information to assist with your bid decision:

• Name and details of contracting authority
• Where to register and access the tender documents
• Scope and descriptions of the procurement exercise
• Place of performance
• Estimated contract value
• Contract duration and dates
• Conditions for participation
• Procedure for tendering and the submission deadline

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