City of London Schools Catering Services

Description

The City of London Corporation (the City) invites Tenders for the provision of Schools Catering Services for the City of London School (CLS) and the City of London School for Girls (CLGS) contract.
The City Schools (CLS & CLSG) require a new catering contract to replace the current catering contract that expires at the end of the summer term 2025.
The Contractor is responsible for setting up the dining area for a full restaurant service. Clearing/cleaning the dining area on a daily or as required basis to agreed standards. Provides overall supervision to ensure that the service is carried out in line with the contract specification including:
• The ability to cater for all pupils and staff.
• Full hospitality service including sports/match teas, external events including lettings.
• Provision of internal issues (tea, coffee, biscuits, etc.) around the Schools.
• Cafe management (one at CLS, two at CLSG).
• Allergy awareness, adherence to hygiene standards, nutritional guidance and design, sustainability management and data, staff recruitment and management, safeguarding, and training in line with current legislation and school requirements.
• Management of the necessary supply chain.
• Provision of industry specialist advice and guidance to enable effective management and decision-making at the school
• Financial management of the operation to agreed targets, financial reporting and regular reviews and KPI reporting.


The successful catering provider will be expected to be fully committed to the development of the strategic vision for catering for the Schools, with an emphasis on facilitating the time and space for pupils amongst their busy days to have positive social interactions over nutritious meals.
The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 7 years.

This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (www.City of London Corporation Sourcing & Contracts Portal.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £10,500,000”

Due to the expiry of the current contract in August 2025, there is a need to tender catering services. Whilst each school has a unique heritage and identity, with differing requirements for their catering services, both schools will be part of an individual contract.
The schools are committed to safeguarding and promoting the welfare of children and young people and expects the Contractor to share this commitment.
The contract will be a Cost Plus with Guarantees for food cost allowances, and fixed price for labour, sundry expenditure and management fee. The schools are VAT registered and the Contractor will operate as Principal for VAT and as an Agent for service delivery.
The successful Contractor will be expected to ensure strict compliance with all U.K. legislation affecting all aspects of the contract
The estimated total contract value for the full duration of the contract term is £10.5mn.
The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years. The maximum length of the contract is therefore 7 years.

Additional information

Use the following links to access information about the buyer, tender notice documents and further resources about this tender opportunity.

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• Contract duration and dates
• Conditions for participation
• Procedure for tendering and the submission deadline

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